Good morning, Sandra — here's the network today
Monday, Aug 3 · 48 active spokes · QuickBooks Online sync ran 6:00 AM ✓ · all books current through Jul 31
Due today
6
work items across 5 spokes — 2 hard deadlines
Open exceptions
11
need a decision or a missing doc · −4 since Fri
Network AR outstanding
$412.6K
$61.2K past 60 days · aging by spoke below
Admin hours · this week
14.5
logged across 48 spokes · fee-model pilot metric
📋 WORK QUEUE
every item shows what hub central already did — you approve, decide, or supply what's missing ⓘ SORTED BY DUE + SEVERITYToday 6
| TODAY 3 PM | Serve 20-day preliminary notice — Mercer Office TI Hub Central drafted & addressed the prelim; certified mail queued. Needs your release — window closes today. | RIOS CONCRETE | LIEN MGMT | ⛔ Critical | |
| TODAY 5 PM | Approve payroll run — pay date Wed 8/5 Hub Central pulled timesheets, resolved 2 OT flags, computed the run in Gusto. $38,410 · 14 employees. | VEGA ELECTRIC | HR | ⛔ Critical | |
| TODAY | Countersign conditional release before progress payment Hub Central matched the release to invoice #1174 and verified amount. GC is holding the check on this. | TRUELINE FRAMING | LIEN MGMT | ▲ Serious | |
| TODAY | Decide on 60-day past-due balance — $18,200 Hub Central sent 3 reminders; last promised payment missed Fri. Options: demand letter or lien-rights notice (prelim on file ✓). | CASCADE PLUMBING | ACCOUNTING | ▲ Serious | |
| TODAY | Missing W-9 blocks first AP payment to new vendor Hub Central requested the W-9 twice; vendor unresponsive. Payment of $4,150 held in QBO until received. | SUMMIT HVAC | ACCOUNTING | ⚠ Warning | |
| TODAY | Approve reinspection request — rough electrical Hub Central logged the corrections as complete per foreman photos; request drafted with the city. | VEGA ELECTRIC | INSPECTION | ⚠ Warning |
This week 9
| WED 8/5 | Quarterly CA payroll filings (DE 9 / DE 9C) — 6 spokes Hub Central prepared all six in Gusto; e-file staged. Batch-approve or open each. | 6 SPOKES | HR | ⚠ Warning | |
| THU 8/6 | Prelim window opens — new job “Hillside Custom Home” Hub Central pulled owner/lender from the job file; notice drafting Wed. No action unless parties changed. | NORTHGATE GLASS | LIEN MGMT | ⓘ Tracking | |
| FRI 8/7 | Monthly fee billing run — 48 spokes Hub Central staged invoices from July service events; 3 spokes have unusual counts flagged for your eye. | NETWORK | ACCOUNTING | ⓘ Scheduled |
🏗️ SPOKE GRID — status by service
rows are your client files · click any cell to open that spoke's service page| Spoke | HR | Accounting | Liens | Constr. | Proj. | Insp. | AR Open | >60d | Books |
|---|---|---|---|---|---|---|---|---|---|
| Rios Concrete4 active jobs | OK | OK | 1 due | — | OK | OK | $44.9K | $0 | ✓ Jul 31 |
| Vega Electric6 active jobs | payroll | OK | OK | 1 bid | OK | reinsp | $71.3K | $8.1K | ✓ Jul 31 |
| Cascade Plumbing3 active jobs | OK | 60d AR | OK | — | OK | OK | $52.8K | $18.2K | ✓ Jul 31 |
| TrueLine Framing5 active jobs | OK | OK | release | OK | 1 late | OK | $63.5K | $4.4K | ✓ Jul 31 |
| Summit HVAC2 active jobs | OK | W-9 | OK | — | OK | OK | $18.7K | $0 | ✓ Jul 31 |
| Northgate Glass3 active jobs · new job Thu | OK | OK | window | OK | OK | OK | $29.4K | $0 | ✓ Jul 31 |
| Delta Drywall7 active jobs | OK | OK | OK | OK | OK | OK | $88.1K | $12.6K | ✓ Jul 31 |
📅 DEADLINE LEDGER
hard dates only — statutory, payroll, filing, inspection ⓘ NEXT 10 DAYSTodayMon Aug 3
Prelim serve window closes — Mercer Office TIstatutory 20-day deadline
RIOS CONCRETELIENPayroll approval cutoff 5 PM — pay date 8/5Gusto processing deadline
VEGA ELECTRICHRWedAug 5
CA DE 9 / DE 9C quarterly filings due6 spokes · staged for batch e-file
6 SPOKESHRRough electrical reinspection — City of Fremontwindow 8–11 AM · hub central booked
VEGA ELECTRICINSPFriAug 7
Monthly fee billing run — networkinvoices staged from July events
NETWORKACCTBid due — Lakeview Retail shellestimate in review with hub central
VEGA ELECTRICCONSTMonAug 10
Prelim serve deadline — Hillside Custom Homedrafting Wed · serves by Fri buffer
NORTHGATE GLASSLIENCOI renewal — GL policy expires 8/14broker quote requested by hub central
SUMMIT HVACCOMPLIANCE⚖️ EXCEPTIONS
⚠ 11 OPEN3 uncategorized QBO transactions > $1,000
Hub Central categorized 214 of 217 this week; these 3 need context.
Timesheet gap — 2 employees, 3 days
Hub Central pinged the foreman twice; payroll estimate used last week's hours.
Duplicate vendor bill suspected — $2,340
Hub Central held the second bill in QBO; confirm or release.
Inspection failed — framing shear wall
Hub Central logged corrections list & notified PM; reinspection pending fix photos.
💵 AR AGING — network
| Bucket | Amount | Spokes |
|---|---|---|
| Current | $268.4K | 41 |
| 31–60 days | $83.0K | 12 |
| 61–90 days | $42.6K | 5 |
| 90+ days | $18.6K | 2 |
MOCK v7 · Hub Central view restructured to controller POV: work queue → spoke grid → deadline ledger · categories remain one click away in the rail
Delta Drywall — your office, handled
Monday, Aug 3 · 7 active jobs · your back office is current — 3 items need your eyes
Cash collected · 30d
$96.2K
▲ 12% vs prior 30 days
Waiting on you
3
decisions — everything else is handled
Next payroll
Wed 8/5
computed & ready · 11 employees
Protected jobs
7 / 7
lien rights current on every job
🔔 NEEDS YOUR ATTENTION
hub central already did the legwork — you just decide⚠ 3 ITEMSApprove this week's payroll — $29,880
We pulled timesheets, fixed 1 missing punch, and computed the run. Approve by Tue 5 PM.
Sign conditional release for Parkside progress payment
We matched it to your invoice #2291 and checked the amount. GC pays on receipt.
One customer is 45 days past due — $9,300
We've sent 2 friendly reminders. Say the word and we escalate — your lien rights are on file.
📅 THIS WEEK
deadlines hub central is tracking for youMon3
Payroll approval opens
Tue4
Payroll cutoff 5 PM
Wed5
Payday · 11 employees
Drywall inspection — Parkside
Thu6
Fri7
Prelim window closes — Marina Row
MOCK v7 · spoke view unchanged from v5 — owner sees decisions, never admin
← Dashboard / New job
Open a job file
One form. Hub Central takes it from here — folder, lien protection, billing, schedule.
1 Job basics
2 Parties
3 Contract & numbers
4 Lien protection
Protect this job (recommended — on by default).
Hub Central drafts & serves the 20-day preliminary notice, tracks every deadline window, and holds conditional/unconditional releases until payments clear.
Hub Central drafts & serves the 20-day preliminary notice, tracks every deadline window, and holds conditional/unconditional releases until payments clear.
5 Files
📎 Drag anything here — plans, contract, PO, phone photos of paperwork.
Hub Central files it; nothing gets lost in a truck.
Hub Central files it; nothing gets lost in a truck.
On submit, hub central automatically: opens the job folder · queues the prelim · adds to Project Mgmt + Lien tracking · sets up billing from contract terms.
← Hub Central Dashboard / Spoke Ledger
🌐 Spoke Ledger
Alphabetical client ledger — every column a number. Click a line to expand its metrics in place.
Active spokes
48
14 trades · 6 counties · 132 jobs
Compliance items
6
COI 16d · lic 58d · W-9 · 3 handshake fee deals
Network AR / >60d
$412.6K
$61.2K past 60 · 14.8%
Fees MTD / Admin hrs
$18.4K
58.4 hrs · $315 per hr recovered
📇 CLIENT LEDGER
A–Z · click a line to expand · full file one more clickMOCK v12 · Spoke Ledger + fee registry — every deal has a basis, a profile, and paper (or a flag until it does).
← Hub Central Dashboard / Spoke Ledger / Delta Drywall, Inc.
🏗️ Delta Drywall, Inc.
C-9 Drywall · Oakland, CA · spoke since Mar 2024 · Mike D., owner · compliance clear ✓
Active jobs
7
$412K under contract w/ 4 GCs
AR open
$88.1K
$12.6K past 60 — collections active
Fees · YTD
$4,120
recurring $3.2K · event $920
Admin hours · MTD
6.5
hub central time on this spoke
Business
Legal nameDelta Drywall, Inc. (S-corp)
OwnerMike Delgado
Phone / email(510) 555-0142 · [email protected]
Address2280 Adeline St, Oakland
Crew size11 W-2 · 2 IC · 2 subs
TerritoryEast Bay · South Bay
Licenses & insurance
CSLB #1042871 (C-9) Active · exp 3/31/27
Bond $25K · on file
GL policy $2M · exp 1/15/27
Workers comp Current · audit 12/26
Renewal watchhub central auto-tracks all four
Documents on file
W-9✓ 2026
Master service agreement✓ signed 3/12/24
Fee schedule✓ v2 · 1/26
ACH authorization✓
QBO filelinked · synced 6:00 AM ✓
MOCK v8 · Spoke File — one client file: profile, compliance, services & fees, jobs, activity. Every spoke chip in the app lands here.
← Dashboard / HR
🧑🤝🧑 HR — your people, squared away
Everyone you pay lives on this roster — the right way to pay each of them is built in.
On roster
14
9 employees · 2 licensed 1099 · 2 subs · 1 to resolve
Classification flags
1
Marco J. — options ready, 2 min to resolve
Next payroll
Wed 8/5
computed & ready · 9 employees
Compliance
✓ Clear
I-9s, workers comp, licenses verified
| Worker | Type | On file | Pay basis | YTD paid | Status | |
|---|---|---|---|---|---|---|
| Luis Herreraforeman · 6 yrs | W-2 Employee | I-9 · W-4 · WC ✓ | $42/hr · CA OT engine | $58.1K | ✓ Current | |
| Danny Okaforhanger · crew A | W-2 Employee | I-9 · W-4 · WC ✓ | $31/hr · CA OT engine | $41.7K | ✓ Current | |
| Marco Jimenezhelper · started 7/21 | Laborer — resolve | no license · no I-9 | $260/day true cost in Timekeeping tab | $2,340 | ▲ Pick a path | |
| Elena Vasquezestimating support | 1099 IC | W-9 · agmt · own biz ✓ | Per deliverable · invoiced | $9,600 | ✓ DE 542 filed | |
| KC Taping Co.taping · 2nd-tier sub | Sub-payout | CSLB C-9 ✓ · COI · subK | SOV draws · 5% retention | $44.2K | ✓ Releases current | |
| ProSpray Texture LLCtexture · 2nd-tier sub | Sub-payout | COI expires 8/19 | SOV draws · 5% retention | $18.9K | ⚠ COI renewal — hub central chasing | |
MOCK v7 · Spoke HR — roster with four payout types · timekeeping as a calculator · recurring + event-triggered channels upstream to Hub Central
← HR / Add worker
Add someone to the roster
Pick what fits how you pay them — we'll set up the right paperwork either way. No wrong answers here, just different setups.
👷
Employee
On your crew, on your schedule, paid by the hour. W-2.
Hub Central handles: I-9 · W-4 · new-hire report · workers comp · payroll & stubs
🧾
1099 Independent
Runs their own business, invoices you per job or deliverable.
Hub Central handles: W-9 · agreement · license check · DE 542 · year-end 1099
🛠️
Laborer / Helper
Extra hands, paid by the day or hour. No license.
Hub Central handles: let's find the right setup — see below
🏢
Subcontractor
A licensed company doing a scope under contract to you.
Hub Central handles: license verify · subK · COI · releases · draws · retention
💡 Quick heads-up before we set this up
In California construction, a worker without a CSLB license doing trade work is an employee by law (Labor Code §2750.5) — no matter what anyone agreed to. Most contractors are surprised by this — it's one of the most common honest mistakes in the trade. The good news: every path below is quick, and hub central does the paperwork. Pick what fits:
✅
Set them up as a W-2 employee — most common fix
Hub Central sends I-9/W-4 links to their phone, assigns workers-comp class, and they're on Wednesday's payroll. Your $260/day converts to a compliant rate — see the true-cost math in Timekeeping.
✓ Same-day
🪪
They actually hold a CSLB license?
Enter the license number — hub central verifies it with CSLB and sets them up properly as a 1099 independent or a sub instead.
ⓘ 1 min
🤝
Staff them through a licensed labor contractor
The agency is the employer of record — handles comp, payroll, and liability. Hub Central can arrange it with a partner agency.
ⓘ 1–2 days
📞
Not sure — have hub central look at it
Sends this to your hub central team with the details. Nothing processes in the meantime, and nobody's in trouble — that's the point of having a back office.
⚠ Queued to hub central
Payments stay parked while a classification is open — protecting you is the product.
MOCK v7 · The "out" — accept the selection, explain plainly, make the compliant path the easy path. No money moves under an open flag.
Today
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Messages
Texts to and from the crew on the Legacy Team Hub line
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Crew
Time clock, hours and payroll
Reading the time clock…
HR & Safety
Handbook, sign-offs, Cal/OSHA safety and certifications
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Jobs
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← Dashboard / Category